Professional, Certified Employee Handbook Translation to Spanish, Since 2007
Never Outsourced, Never Computer-Generated, Always Guaranteed. We translate employee handbooks to Spanish for around $0.09 to $0.10 per word (99.9% Five Star Reviews on Google and Yelp). Certified translation is available for no extra charge, which is valid in all states, including all federal, state and local courts. We also translate employee manuals, policy manuals, company staff handbooks, guidebooks, safety manuals, MSDS sheets from OSHA, inmate handbooks, training guides, materials for human resources, financial statements, audits, operating manuals, technical manuals, operation guides, and much more. Each employee handbook translation to Spanish is completed by two highly-qualified professional translators, all of our work is fully guaranteed, and we will never outsource or use automated translation programs to complete your translation project.
Written Quotes Provided in 1 Hour, Average Cost: $0.09 Per Word, Never Outsourced, Never Computer Translated
The price to translate an employee handbook depends on the total word count and a few other considerations, such as formatting, graphs and tables, text in images among other items. We will calculate the total cost to translate in advance, based on the original, source document, not the completed translation. In 2020, our average cost to translate handbooks has remained under $0.10 per word as most requests contain text only. Only our team of translators will complete your handbook translation as we never outsource work to third-party translation providers or international translation service providers. Many translation agencies advertise “real human translation” which is code for computer translation followed by a light-edit of the document by a translator. This form of translation is not valid in court and results in an extremely low-quality translation, which is why we never use computer translation.
Call or Email for Additional Information about Employee Handbook Translation Services
877.374.0095 (office)
Our employee manual translations are rated much higher than those from other agencies
Advantage 1: Cost. We translate in-house and never outsource, which keeps our average cost to our clients around $0.09 to $0.11 per word. The national average is around $0.16-$0.19 as many agencies simply contract third-party translation providers for around $0.10 per word or less and pass on the additional cost to their customers.
Advantage 2: Turn-Around Time. We work in teams of two on each company staff handbook translation, and our average turn-around time is three days for a forty-page handbook. We are able to use two teams to complete one project; however, in order to maintain uniformity throughout the document, it is best for the same team to complete the entire project. Agencies advertising 24-hour employee policy manual translation services typically divide the document among multiple translators, which results in a low-quality translation.
Advantage 3: Our People. Our team consists of experts who specialize in professional document translation. All of our translators have college degrees from US institutions (BAs, MAs, MBAs, JDs and PhDs), have professional training in employee manual translation, and have many years of experience. Simply speaking two languages does not qualify one as a qualified translator.
Advantage 4: Native-Sounding Finished Product. We always collaborate as a team when translating handbooks in order to guarantee an accurate finished product. Each team consists of both a native speaker of Spanish and a native Speaker of English, which ensures preservation of the original, intended meaning, while offering a readable, natural-sounding Spanish version of the material.
Advantage 5: Communication. When you call or email, you will speak with either Dan or Nikki, both of whom will be able to help with your project. We do not use answering services, so when you call, a knowledgeable person will be able to help, always. Additionally, a cell phone number will be provided for 24/7 access, when and if needed.
Advantage 6: Certification. Simply having a translated version of a document is not always sufficient legally. For that reason, we are able to provide a signed certification letter, also known as a sworn translator’s affidavit. This document provides evidence that your company staff handbook translation has been translated and edited by a professional translator. Our certified translations are valid in federal, state and local courts.
Advantage 7: Future Updates. Many agencies come and go; we have been serving our customers since 2007. We stand behind our employee policy manual translation services for life and are always willing to provide yearly updates, many of which are completed free of charge.
Employee Handbook Translation Services Quote Comparison Questions
When requesting multiple quote for employee handbook translation services, in order to obtain a comprehensive comparison, the following questions are essential:
Will my employee manual translation be completed domestically or outsourced internationally? What are the translator’s credentials? Am I able to speak directly to the translator? How many translators will work on my company staff handbook translation? Are the translators native speakers of English or Spanish? Are all translators employees of the company? Is the translation certified and/or guaranteed? If so, is a certification letter provided? Is the translation agency insured in the United States? Are translators registered or members of the ATA (American Translators Association)? Will I need to pay for the entire service again if updates are needed in the future?
Email Your Document Written Quote in One Hour or Less
Always feel free to call for additional information.
877.374.0095 (office)
Please click to check out our current Translation Rates
Sample of a Spanish employee handbook that has been translated from English to Spanish.
FAQs, Frequently Asked Questions Regarding Handbook Translation Services
Question 1: Who will translate my employee handbook?
We ONLY employ professional translators who have expertise in translation of employee handbooks, policy manual translation, and other professional and technical materials. We do NOT outsource and NEVER use computer generated translation. Our team has been together for many years, so you can trust our work.
Question 2: Can I speak to the actual translator before and/or after the employee manual translation process?
Yes. We are available seven days per week, and we complete our employee policy manual translations here in the United States. You can call or email with any questions about your project.
Question 3: What if updates are needed after the translation is complete. Will I have to translate the entire document again?
Not at all. We will always make small updates free of charge, even years later. Larger updates are billed at the standard rate and can be added/updated to the previously translated document.
Question 4: What if I (or my employees) disagree with the word choice or any part of the translation?
We always stand behind our work and will be glad to make any updates as needed. We understand that translation is complex, subjective and there are many ways to express concepts in a second or foreign language. Our goal is to create the most usable version of your company staff handbook, employee policy manual or company employee handbook, so we will be glad to work with your team before, during and after the translation process.
Question 5: Can I request translation into different dialects of Spanish?
Yes. When needed, we can provide a region-specific employee handbook translation services, such as Chilean Spanish, various dialects in Mexico, Central American, Caribbean, Andean or Rioplatense; however, most translations are completed in Standard, International Spanish, which will be understood by all Spanish speakers. All of our Spanish translators are native speakers of Spanish and understand how Spanish is spoken in the United States.
Question 6: Will the quoted price change after the translation has been completed?
No, never. Most translators quote based on the word-count of the finished product and only provide an estimate in advance. We quote based on the word-count of the source document (your original handbook in English), and the total cost is always provided in advance. The invoiced amount will be the same as the quoted amount, always. There are no additional fees or taxes. When we provide a request for quotation (RfQ), we always provide the total cost without any variables.
Question 7: Do I have to make a down-payment or pay in advance?
No. We will include an invoice along with the completed employee handbook translation to Spanish. You (or your team) will have the opportunity to review the final project before paying the invoice. Our terms are typically net-30.
Question 8: How do I pay? Can I mail a check or do I pay with a credit card? Can I provide a PO (purchase order) number?
All options are fine. We will provide our payment address on the invoice, which will be included with the completed translation. If paying with a credit card is preferred, you can simply call or email us, and we will send an electronic invoice. Payment can be made by phone as well.
Question 9: What is the average total cost and turn-around time for a large employee handbook in Spanish?
Most of our handbook translation services range between $700 and $1400; however, the rate is based on the total word-count and always provided in advance. On average, most translations are completed in two to four business days if under fifty pages. An estimate of the completion date will be provided in our official quote for translation.
Question 10: Will the format of my handbook be the same? Which file types are acceptable?
Yes. We will match the format to the original document. In most cases, the finished employee handbook in Spanish will look exactly like the original. As for file types, Word, PDF, InDesign, Publisher and many others are all acceptable. All images, charge, and other non-text items will remain intact.
Question 11: Will SES, Inc. or the translator sign an NDA (Non-Disclosure Agreement)?
Yes, of course. We are happy to provide a signed non-disclosure agreement, or we will sign your NDA. Your materials are always kept confidential. We do not share any information with anyone, ever, and we never outsource our translations to unknown, international translation providers. Our team has been together for many years, and we do not need to outsource in order to provide an employee handbook in Spanish.
Question 12: Will SES, Inc. provide a W9?
Yes. If and when needed, we will be glad to provide a signed W9 for your records. We will be glad to provide our signed W9 (Requested for Taxpayer Identification Number, Form W-9) before or after the translation of employee handbooks has been completed.
Question 13: What are common sections required on employee handbooks?
Every industry is different as is every employee manual in Spanish, but the most commonly included wording deals with medical leave, family leave, and other policies regarding time off from work. Policies explaining non-discrimination and equal employment are almost always included, and such policies typically follow the guidelines from the US Department of Labor. Additionally, worker’s compensation polices are required by most states. Aside from those policies, an employee acknowledgement page, company history, PTO (paid time off) polices, conduct and behavior policies, benefits, and a variety of other polices are needed in order to satisfy state, local and federal regulations regarding employment.
Question 14: Will I have full access to the document, that is can I edit in the future?
Yes, you will have 100% access to the translated document. There is a new trend in translation where, upon completion of your employee handbook translation services, the translation company submits a password-protected version of the Spanish employee handbook or manual to the customer in order to maintain rights to the translated document. In these cases, the customer is required to pay for even minor updates in the future. This practice is nonsense; we always provide the Spanish employee handbook in an editable, unprotected form. It is your document, not ours.
Question 15: Is translation of employee handbooks into languages other than Spanish possible?
Yes, some. Some translation agencies will claim to translate into hundreds of languages. This is only possible when outsourcing translations. We have a small team, and our most commonly requested language is Spanish; however, we have professional translators who specialize in translation of employee handbooks from English to Portuguese and English to French (France or Canada). If you need another language, we will be glad to put you in touch with a qualified translator, free of charge.
Since 2007, we have successfully translated employee handbooks for the following customers, among many others:
General Electric, Industrial Systems & Appliances, Columbus, OH
Amazon, Distribution Networks, Dallas, TX
General Motors, Several Facilities, Auburn Hills, MI (Detroit)
Major League Baseball, Ten Teams, New York, NY (Manhattan)
Philips Electronics, CE, F&D, Medical Systems, Lighting, Somerset, NJ
Marriott Hotel Brands, Marriott International, Bethesda, MD
Blue Moon Brewing Company, Molson Coors Brewing Company, Golden, CO
Blue Cross Blue Shield Health Insurance, (multiple states), Chicago, IL
More than two hundred local and state governments
DOD (Department of Defense), DOE (Department of Energy), USCIS (US Citizenship and Immigration, Formerly INS), and others
US Federal Government and Many International Agencies
Reviews for our employee policy manual translation services in the past few years:
“First-class operation and process, excellent finished product, great turn-around time, customer service, and cost for our employee handbook translation to Spanish as well as a few additional employment policies translations. Overall, our expectations were exceeded [. . .]. We will use them again.” Dawn B., General Electric, Central Office in Boston, Massachusetts.
“As a government agency, we are required to get multiple quotes and Southeast Spanish provided the best rate and turn-around time for our employee handbook translation to Spanish. Not only was the quote the lowest, but also the finished product was excellent. I had several bilingual colleagues review it, and they said it was extremely well-written, easy to read and highly accurate.” David M., State Agency (State Government of Indiana in Indianapolis)
“After we had several HR issues, we decided to translate employee handbook to Spanish and searched for employee handbook translation services all over the country. I requested six quotes, only three were returned, of the other three, there was no question that Southeast Spanish had the best process, best price and highest quality service.” Frank J. Portland, Oregon.
“Dan and his team completed our 100+ page staff manual translation request and our employee guidebook translation in less than a week. His rates were 25% cheaper than all three other quotes we had, and what really matters, our employees say it is perfect! We’re really happy to have used Southeast Spanish.” Marie Y., Private Financial Firm, San Antonio, Texas
“Southeast Spanish transcribed our policy manual to Spanish and we are complete satisfied with the translated Spanish handbook. If you need translation of employee handbooks, this is the place.” Terry S., Jacksonville, Florida
“We needed a dozen or so MSDS sheets translated to satisfy OSHA regulations. Southeast Spanish was able to translate all of them in just a few days. I’m impressed [. . .]. We are a truly satisfied customer!” Alan D., Exide Technologies, Atlanta, Georgia
“Our corporate HR suggested that we needed employee handbook translation services in Spanish since a lot of our employees speak Spanish as their native language. Now, after six months, our employee handbook in Spanish is the most requested document in our office! If you need to convert to Spanish a handbook or manual, this is the place. ” Isaac P., Fort Worth, Texas
“Had my company employee manual converted to Spanish, and have doing so, I have found that we have a lot fewer HR issues, that is, with paperwork. It really helps to have documentation in Spanish when you have a lot of Spanish speaking employees!” Aubrey B., Pittsburgh, Pennsylvania
Email Your Document for an Official, Written Quote
Always feel free to call or email for additional information.
877.374.0095 (office)
